Full-Time

TIMECARD COLLECTION COORDINATOR  -REMOTE ROLE

SUMMARY
The Timecard Collection Coordinator is responsible for the Weekly collection, processing and reporting of hours from Bullhorn Back Office timecard system and various other Vendor Management timecard collection tools for approx. 800 contractors that work at various client locations. The Timecard Collection Coordinator will maintain the system for all active contractors by activating the weekly new hires and terminating contractors that end their assignment.
The main deliverable of this role to is produce the Weekly Payroll report with accurate reporting of the contractor timecard hours and reporting of any other earnings and benefit hours.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Duties include but are not limited to the following:

• • Review hours reported on weekly timecards encompassing collecting hours reported on timecards in the Vendor Management systems such as Fieldglass and entering those hours in Bullhorn Back Office
  • Accessing Vendor Management Systems to collect timecard hours
  • Review reported timecard hours to accuracy and compliance with specific state Overtime rules
  • Follow up with contractors on status of timecard entry
  • Follow up with internal team Account Executives and Recruiters on client approval of reported hours
  • Managing PTO hours by confirming PTO hours entered in timecards are accrued and available to use

 and follow up when a discrepancy arises

• • Confirming Sick benefit hours have been accrued in order to be paid
  • Review of data in placement record and follow up on any missing information
  • Activate new hires
  • Process terminations
  • Entry of data in the contractor’s placement record
  • Review email communication for Terminations and address any hours reported after termination date
  • Partner with the Payroll team to confirm hours reported for final payment when a term is from a state that that requires immediate payment 
  • Prepare and quality control check for accuracy the reported hours on the Weekly Payroll Report
  • Follow up on any unapproved timecards to obtain client approval of reported timecard hours
  • Track any hours adjustments needed on the next week’s payroll
  • Email follow up on any open items.
  • Responding to inquiries from contractors, regions and payroll team
  • Collaboration with payroll team to resolve any issues
• Regular and predictable attendance is an essential function of this position.

SUPERVISORY RESPONSIBILITIES
This position supervises has no supervisory responsibilities.


 

QUALIFICATIONS

EDUCATION and EXPERIENCE
Bachelor’s Degree (B.A.) from four?year college or university, or related experience and/or training; or equivalent combination of education and experience.
CERTIFICATES, LICENSES AND REGISTRATIONS
None required.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES

• Experience collecting timecards from electronic timecard systems and producing a payroll report
• Excellent time management and task prioritization abilities.
• Critical thinking and problem solving skillset.
• Excellent communication skills providing detailed information.
• Quality control review of work product.
• Ability to thrive in a fast?paced environment.
• Self–motivated learner.
• Ability to quickly become an expert.
• Strong aptitude for technology.
• Possess solid logic, writing and language skills.
• Be detailed and organized.

WORKING CONDITIONS

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the associate is regularly required to sit; use hands to finger, handle or feel. The associate is occasionally required to stand; walk; talk or hear; climb or balance; stoop, kneel, crouch or crawl; reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
WORK ENVIRONMENT
This role is expected to work from home.