Pay Rate Low: 17 | Pay Rate High: 17

Administrative Assistant

Pay: $17/hr
Schedule: flexible day shift hours M-F (6a-2:30p is a must for Fridays)
Type: Open-ended contract (ongoing need)
Location: Onsite in Columbia, IL

---

Overview

Our client, a well-established chemical distribution company, is seeking a reliable and detail-oriented Administrative Assistant to support documentation and administrative processes within their laboratory operations.

This is an excellent opportunity for someone who thrives in a structured environment, enjoys organized, process-driven work, and is looking for a stable, long-term contract position within a laboratory setting.

The ideal candidate will bring strong attention to detail, the ability to manage paperwork accurately and efficiently, and comfort working alongside technical lab staff to ensure smooth day-to-day operations.

---

Key Responsibilities

• Prepare and maintain Certificates of Analysis (COAs) and related templates

• File and manage manufacturer COAs and raw material inspection reports

• Retrieve and scan SDS/MSDS documentation

• Provide technical documentation to internal teams and customers, including:

  • Specification sheets

  • Safety documentation

  • Certificates (e.g., COA, Kosher)

• Support daily clerical and administrative lab functions

• Maintain organized files and clean work areas

• Follow all safety and quality procedures

---

Qualifications

• High school diploma or equivalent required

• Strong typing and basic computer skills (Microsoft Office)

• Comfortable working in a structured, administrative role

• Strong attention to detail and organization

• Ability to work independently and manage routine tasks

• Clear communication and interpersonal skills
  
  
  INDBH